Orchestra Personnel Manager

Symphony Nova Scotia
Halifax City, Nova Scotia

With a home base in Halifax and performances across the province, Symphony Nova Scotia reaches more than 50,000 Nova Scotians of all ages each year with some of the most diverse concerts and educational offerings in the country. We’ve gained a reputation as one of Canada’s most exciting orchestras, and are proud to be a national leader in performance, programming, and communications. We are committed to artistic excellence, financial sustainability, and community outreach.


Reporting to the Director of Operations, the Orchestra Personnel Manager (OPM) is responsible for Symphony Nova Scotia musician employment, including planning, scheduling, assignments, and auditions. The OPM also administers and ensures compliance with both the letter and spirit of the Collective Bargaining Agreement (CBA). The OPM actively promotes conditions that enable musicians to perform at their highest artistic level on a daily basis. This position oversees Orchestra services and is a key link in promoting a productive climate among musicians, conductors, and management.


  • Oversee compliance with work rules of the CBA and working conditions of all contracts governing the employment and engagement of musicians
  • Promote an open, productive, and communicative environment among musicians, conductors, and administration
  • Maintain an ongoing supportive and informative relationship with the Music Director, and communicate with other staff and guest conductors regarding work rules, illnesses, and other issues that may impact artistic considerations
  • Responsible for the efficient and effective scheduling of orchestra personnel for each service, consulting with the Music Director, conductors, and section principals in determining performing assignments
  • Travel with the orchestra and assist with touring and run-out logistics as they relate to the orchestra
  • Responsible for accurate and timely administration of orchestra payroll and other compensation
  • Participate in budgeting process
  • Administer and track leave requests, consulting with Director of Operations as needed
  • Facilitate clear and productive communication between musicians and library, stage crew, artistic administrative, and other operations staff
  • Communicate pertinent information regarding rosters, section sizes, and stage set up to the Orchestra Librarian and technical crew
  • Oversee audition process to fill vacant positions in the orchestra
  • Administer probationary process for full-time, tenure-track position, and assist with work authorization and visa issues as needed
  • Identify need for and engage extra musicians in a timely manner
  • Maintain the official list of per-service musicians and organize demo auditions as required
  • Engage musicians and chamber ensembles as required for special events in support of Marketing and Development initiatives


  • Bachelor’s degree in music or equivalent; knowledge of orchestral repertoire
  • Substantial professional experience as an orchestral musician and/or Orchestra Personnel Manager; experience working within parameters defined by a CBA
  • A commitment to facilitating an environment and circumstances that support artistic excellence while balancing organizational priorities and financial considerations
  • A commitment to fairness, discretion, trust, confidentiality, and high ethical standards
  • Outstanding interpersonal skills and the ability to maintain positive working relationships with a wide variety of constituents and personalities
  • Excellent verbal and written communication skills; ability to communicate effectively in French is an asset
  • Able to work independently, anticipate potential issues, problem-solve creatively, act decisively, and demonstrate good judgment
  • A refined sense of prioritization, organization, and attention to detail
  • Proficiency in a PC networking environment, including Microsoft Office Suite
  • Ability to work days, evenings, weekends, and irregular hours as required, and travel with the Orchestra on run-outs and tours


This is a part-time seasonal position starting on a mutually agreeable date.


To be negotiated, based on qualifications and relevant experience.

How to apply

If interested, please submit your resume and letter of interest no later than April 9, 2018 to Eric Mathis, Director of Operations: operations@symphoynns.ca.

Symphony Nova Scotia would like to thank all applicants for their interest. However, only those who are selected for an interview will be contacted.

Applicants shall be either Canadian citizens or permanent residents of Canada.